Team Lead – Procurement Officer

Addis Ababa, Ethiopia
United Nations World Food Programme – WFP Ethiopia

World Food Programme (WFP) Ethiopia Vacancy Announcement 

Position: Team Lead – Procurement Officer

Job Type: Contract

Place of Work: Addis Ababa, Ethiopia

Application Deadline: August, 10/2022

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

TERMS AND CONDITIONS

JOB TITLE: Procurement Officer-Team Lead

TYPE OF CONTRACT/GRADE: Fixed Term/NOB 

UNIT/DIVISION: Supply Chain/Procurement

DUTY STATION (City, Country): Addis Ababa, Ethiopia

REPORTING LINE: Head of Procurement or the designate

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

 

ORGANIZATIONAL CONTEXT

This job is found in Addis Ababa, WFP Ethiopia Country Officer. The job holder report to the Head of Procurement, or the designate. Job holders operate with a high degree of independence, and guide more junior staff to ensure effective procurement services including planning, organization, and coordination, and setting objectives.

 

JOB PURPOSE

To collect, analyze and report on information to maximize the efficiency of procurement operations and activities. 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute towards the development of procurement plans and processes ensuring compliance with wider procurement policies and WFP standards.

2. Support or manage procurement programs and operational activities, (e.g., issue tenders, evaluate offers and negotiate/award contracts), following standard processes to contribute to successful procurement of food and non-food commodities or services.

3. Track and analyze data to provide recommendations for process improvement.

4. Collate data and contribute to the preparation of accurate and timely reports of procurement activities, to contribute to a WFP-wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.

5. Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.

6. Work in close collaboration with internal counterparts and external partners including suppliers, superintendents, companies, etc. to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.

7. Support training of WFP staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.

8. Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analyses and queries.

9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed goods and services to affected areas at the onset of the crisis.

10. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.

11. Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Economics, Commerce, Business Administration, Legal or Accounting or other relevant fields, or First University degree with 6 or more additional relevant work experience and/or training/courses.

Experience: With an advanced university degree, minimum 3 years of working experience in a relevant field OR 6 years or more related managerial work experience with a first university degree.

Language: Fluency in both spoken and written English is required. Knowledge of other local Languages is an added advantage. 

 

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Experience with procurement activities (purchasing, vendor research, etc.).

Experience conducting cost analyses.

Experience working with vendors or other partners.

4Ps CORE ORGANISATIONAL CAPABILITIES

 

Purpose

Understand and communicate the Strategic Objectives: Understand WFP’s Strategic Objectives and the link to its own work objectives.

Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, and new requirements of partners).

Make the mission inspiring to our team: Recognizes and share with team members the ways in which individual contributions relate to WFP’s mission.

Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

 

People

Look for ways to strengthen people’s skills: Assesses own strengths and weaknesses to increase self-awareness, and include these in conversations on own developmental needs.

Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.

Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.

Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

 

Performance

Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in their own work.

Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.

Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.

Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

 

Partnership

Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.

Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate the needs of external partners.

Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.

Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantify and demonstrate WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behavior expected for the proficiency level

 

Tendering & Contracting 

Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).

 

Vendor Management

Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.

 

Commodity/Product/Service Intelligence 

Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.

 

Systems & Reporting 

Demonstrates a strong understanding of procurement systems, Corporate operating Systems and tools to conduct a range of analyses and generate reports to drive decision-making.

 

Ethics & Compliance 

Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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