Addis Ababa, Ethiopia
United Nations Office for Project Services (UNOPS)
The United Nations Office for Project Services (UNOPS) wants to recruit fresh graduate employees in the following vacant positions the details of which are mentioned below.
Position: Administration Intern, UNOPS Ethiopia
Job categories Administration
Vacancy code VA/2022/B5333/24330
Department/office AFR, ETMCO, Ethiopia MCO
Duty station Addis Ababa, Ethiopia
Contract type Intern
Contract level Intern
Duration 6 Months
Application period 28-Jul-2022 to 08-Aug-2022
Summary of Key Functions
Logistics and asset management support
Administrative and operational, coordination support
Support to knowledge building and knowledge sharing
Ensures provision of reliable logistics and asset management support, namely:
Participate in appropriate maintenance and safe and secure storage of all office equipment and property.
Assist in preparing accurate inventory lists and adequate property records for the office as well as for projects.
Support timely preparation and submission of periodic inventory reports; coordination of physical verification of inventory items.
Careful monitoring of the movement of equipment into and within the area of responsibility.
Implementation of an equipment management and accounting system for all equipment and properties managed by the office, in accordance with UNOPS equipment policy.
Administering the receipt of goods and equipment for the office, inspection and report preparation.
Coordination of transportation services, regular vehicle maintenance and insurance. Checking and certifying of vehicle daily log and fuel consumption, update and maintenance of vehicle history report.
Coordinate with car rental companies to provide vehicles for projects in a timely manner. Follow up with suppliers to provide log sheets, invoices and supporting documents to facilitate the payment..
Provides administrative support to portfolio managers/associates and clients, focusing on achievement of the following results:
Participate in the administration and monitoring of all budgetary, financial, procurement and routine administration of service delivery; in close collaboration with the supervisor.
Assist in checking documents for accuracy and compliance with UNOPS format and style
Coordination of travel arrangements. Preparation of Travel Authorizations and other travel related expenses. Provide information on air services, rates and travel schedules for specific itineraries to the traveler. Processing of travel claims.
Assist in maintenance of files records (hardcopy and online) of all operational and financial documents for easy reference and retrieval; document management, including file closures, archiving.
Support with protocol matters
Organization of workshops, conferences, retreats.
Assist in preparation of briefing materials as required for mission travel and/or discussion on project activities and status.
Interaction with colleagues, clients and partners to exchange information on administrative issues and seek co-operation. Assist in resolution of routine administrative and process problems, referring complex issues to the supervisor with recommendations for course of action.
Organization of procurement processes including collect quotations, register suppliers in UNGM, fill Supplier profile and preparation of Note for Shopping for requested office goods and services.
Coordination of administrative surveys for organization of common services.
In the absence of the admin team member, follows up on urgent tasks and issues on behalf, ensuring that relevant duties and responsibilities are completed without delay
Use of a monitoring system to track status of submitted and pending requests, ensuring that tasks relating to units work and mandate are completed in a timely manner.
Provides support to knowledge building and knowledge sharing, focusing on achievement of the following results:
Participation in the training events for the programme, operations and projects personnel on administrative procedures
Assists the conduct of Support Services Team Meetings in UNOPS Ethiopia Office, and prepares presentation, minutes and status reports for review and finalization.
Input and update of accurate data and information to facilitate project activities, and to institutionalize and disseminate knowledge.
Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients.
Contract type, level and duration
Contract type: Internship
Contract level: N/A
Contract duration: 6 months
This internship is not designed to lead to a staff position with UNOPS. Therefore, there should be no expectation of employment at the end of the internship.
Interns may be eligible for a monthly stipend from UNOPS provided that they do not receive funds from other institutions.
For more details about UNOPS internships please follow this link:
Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization – UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
Bachelors degree in Business Administration, Public Administration, Management, or related areas.
Applicants are not required to have professional work experience.
Applicants should have graduated from the above stated fields within three (3) years prior to the application date of the internship.
Fluency in written and oral English and local language is required.
How to Apply
Interest applicants should use the link below for submitting their applications.
“Qualified females are highly encouraged to apply”
To see job details and apply click: Apply Now