Finance Assistant

Addis Ababa, Ethiopia
FHI 360 Ethiopia

Job Summary:

Under the supervision of the Finance Officer, Field Finance Assistant will support day-to-day transactions, including field cash payments, maintaining cost reports, and managing invoices and receipts. 

Essential Functions:

• Maintain cashbooks and accounts records and ensure payments are allocated to the correct project and budget line.
• Ensure that shared costs are allocated appropriately across projects.
• Ensure timely and accurate payment of Health Extension Workers and field transactions.
• Assist in developing and revising, as needed, FHI 360 operating, program, and project budgets.
• Confirm that payments related to field finance transactions have the necessary documentation as outlined in fhi360 procurement policies and procedures for all goods and services.
• Ensure that all transactions are booked on daily basis into the cash book in accordance with guidelines.
• Ensure that proper authorization has been obtained before any payment takes place.
• Ensure that all vouchers are properly coded (project no., budget line and G/L account).
• Processing all payments in time.
• Assist the main office to monitor the prepaid expenses, outstanding advances, and any other commitments.
• Maintenance of a proper and transparent filling system of all documents related to finance.
• Confirm availability of funds before authorization of project expenditures.
• Ensure all financial transactions have the required supporting documents.
• Handling all finance-related work when they are on leave.

Knowledge, Skills, and Abilities:

• Computer and word processing skills (Microsoft Office – proficient in Excel and Outlook).
• Infor – ERP Cloud Software.
• Self-motivated and a positive attitude, with good written and oral communication and interpersonal skills.
• Strong planning, organizing and administration skills.
• High degree of accuracy.
• Able to identify errors and take corrective action within the area of responsibility without compromising quality.
• Ability to handle multiple tasks effectively, with strong attention to detail.
• Excellent English language and grammar skills.
• Ability to work independently as well as part of a team.

Position Requirements

Education: 

• BA Degree in Finance, Accounting or other related fields.

Work Experience:  

• 1-3 years of experience providing Finance related responsibilities.
• Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS /Payroll systems.
• Vocational or specialized training desired.
• Prior work experience in a non-governmental organization (NGO) is desirable but not required.
• Fluent in the local language and excellent in English.

Physical Expectations:

• Typical office environment.
• Ability to sit and stand for extended periods of time.
• Ability to lift or push 5-15 lbs.

Travel Requirements:

The expected travel time is less than 10% for this position.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned with or without notice.

FHI 360 provides equal employment opportunities to all employees and applicants for employment without regard to race, color, ancestry, national origin, gender, sexual orientation, marital status, religion, age, disability, gender identity, results of genetic testing, or service in the military.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself. 

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