Logistics Officer

Addis Ababa, Ethiopia
United Nations World Food Programme – WFP Ethiopia

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

This job is based in the Gambella sub-office and the jobholder typically reports to the Head of the Sub Office or the designate. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.

JOB PURPOSE

To collect, analyze and report on information to maximize the efficiency of the logistics operations and activities. 

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards and effective integration of Logistics Operations..

2. Support logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance and/or CBT – Cash Based Transfer to beneficiaries. This includes but is not limited to transport and commodity accounting, large-scale re-bagging operations for air operations, freight forwarding, fleet management and/or retailer/services provider for CBT.

3. Collect and analyze data through research and networking with colleagues to recommend actions to the supervisor to improve the performance of local logistics operations.

4. Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimize the use of available funds. Ensure effective Landside, Transport, Storage and Handling (LTSH) management including forecasts, budgets, invoice processing and unconfirmed receipts.

5. Guide support staff, acting as a point of referral and supporting them with analysis and queries.

6. Collate data and contribute to the preparation of accurate and timely reporting, supporting a WFP-wide view of logistics/Supply chain activities that enable informed decision making and consistency of information presented to stakeholders.

7. Support the capacity building of WFP staff and partners for efficient and effective delivery of food assistance to beneficiaries (i.e. through contribution to the training materials).

8. Identify and build productive relationships with logistics colleagues and staff within the area of assignment to support an integrated approach to food assistance.

9. Follow emergency logistics preparedness practices to ensure WFP are able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

10. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.

11. Provide direct and technical supervision and guidance to logistics staff in the area of responsibilities. 

12. Ensure the integrity of transport/retailer information, including commodity accounting in WFP systems. Prepare and maintain transport/retailer information for reporting purposes, including vendor performance evaluations,

13. Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related fields, or First University degree with additional years of related work experience and/or training/courses.

Experience: At least one year of senior professional experience in one or more of the transportation and ancillary sectors: port operations, shipping, clearing and forwarding, air operations, large-scale road/rail transport, and distribution management. Proficiency in Windows (MS Word, MS Excel) and some transport tracking system experience.

Language: Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behavior expected for the proficiency level

Supply Chain Management and Optimization

Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.

Planning, Project & Resource Management

Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.?

Information Management & Reporting

Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Market Analysis, Contracting and Operational Execution 

Demonstrates ability to collect market information and process and analyze proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management 

Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination

Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Experience coordinating service providers’ contract execution.
  • Experience arranging supplier deliveries and the discharge of WFP vessels (rail, air, or sea).
  • Experience in evaluating offers and writing proposals.
  • Experience in report writing.

TERMS AND CONDITIONS

JOB TITLE: Logistics Officer

TYPE OF CONTRACT: Fixed Term, NOA

UNIT/DIVISION: Supply Chain Unit

DUTY STATION (City, Country): Gambella, Ethiopia

REPORTING LINE: Head of Logistics 

This position is open to all qualified candidates. Female applicants and people with disability are especially encouraged to apply.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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