Finance and Administration Coordinator

Job Description

Purpose of the Job:

Overall responsibility for coordinating the finance, HR, procurement and administration functions at the Branch Office Level in line with financial and administrative policies and procedures of the Commission.

Main Duties and Responsibilities:

Implement internal control policies, guidelines, and procedures in collaboration with Head Office Finance team and internal audit for activities such as budget administration, cash and accounting system both in branch/head office;
Ensure proper and timely account of all funds receipts and disbursements;
Ensure integrity of the accounting system by monitoring that accounting transactions are correctly posted and financial and management reports are produced on a timely basis both in branch/head office;
Review periodic cash flow projections, establish daily and weekly cash positions, and execute financing decisions. Follow up cash transfer requests and reports submitted to the HO timely;
Review  transactions to ensure they are properly recorded, and books of accounts are balanced, and authorize records of transactions;
Review expenditure of budgets transferred to the BO;
Monitor reconciliation of cash and bank balances and accounts;
Ensure timely and accurate follow up of financial information data to all relevant departments;
Coordinate work relating to both internal and external audits in the periodic review of the Commission’s financial records both in branch/head office;
Serve as a focal person for HR related matters of the BO. Coordinate with the HO in all employee matters including recruitment, pension, performance management, disciplinary and training and development;
Maintain adherence to HR and admin policies;
Ensure maintenance and updated records of employee files and HRIS system;
Provide day to day support to employee requests including writing various letters and correspondences;
Closely work with the Head of the Branch Office and disciplinary committee to follow up disciplinary cases, and issues;
Set up a system to support managers and directors to monitor attendance of employees;
Review and work with relevant managers to provide responses to employee requests/complaints;
Monitor procurement of goods and services for the BO.

LOCATION: Jimma Office

REPORT TO: Director, Finance and Administration

DURATION: Open/Indefinite Contract

SALARY RANGE: Gross monthly salary of ETB 30,907.00- ETB 36,811.00 plus ETB 10,000.00 Housing allowance and ETB 2,200.00 Transport allowance, depending on candidate’s qualification, experience and earning history

Job Requirements

Qualifications and Experience:

BA Degree in Accounting and Finance
6 years of relevant experience Experience and knowledge of IFMIS, IFRIS is required
Experience working with various donors is a plus
Computer literate.
Knowledge of Amharic and English is required. Knowledge of other local languages is advantageous

Interested candidates should write a covering letter, explaining why they are interested in this role, why they are the right person for the job with a recent CV which should be sent to the following email address:
Please include the name of the position and location on the subject of the email. Candidates who didn’t follow the procedure will be rejected automatically.
Women candidates and candidates with disabilities are highly encouraged to apply
Only short-listed candidates will be contacted for interview and written exam
 Deadline for applications:  Thursday 6th of April, 2023.

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