Administration and Finance Assistant

Job Description

Position Overview:

ACE Advisors is a women-owned and led an independent advisory firm that is dedicated to promoting innovation for better development outcomes and social change. Our firm brings a strategic cross-domain perspective with deep expertise in driving public-sector delivery capabilities and private-sector development by partnering with government, private-sector, and development partners. Highly efficient individual, and development partners as a change catalyst to transform investments and impact life and boldly embrace our core values of promoting equity,& inclusion professionalism, meticulousness, partnerships, and impact orientation. With our diverse team of experts and multi-sectoral outlook, we are strategically placed to provide bespoke services across sectors and industries.
Joining our team of experts as an Administration and Finance Assistant, you will be responsible for providing administrative, organizational, bookkeeping, and financial support to ACE Advisors. We are looking for an organized yet highly efficient with excellent problem-solving skills and attention to detail.
Key Responsibilities:

Coordinate all aspects of office administration  and oversee the smooth operation of  ACE Advisors’ office to ensure the office remains a welcoming and professional setting
Coordinate and arrange office and project-required logistics including but not limited to flights, hotel, conference facilities, transportation, etc.
Manage petty cash and payments including standing payments such as utility, rent, tax, etc.
Maintain accurate records of expenses, and purchases with proper documentation
Support HR functions and ensure the office policies are enforced and handle employee’s queries regarding office management issues
Liaise and engage with stakeholders including vendors, and governmental offices for any licenses and permit-related issues to ensure compliance
Serve as the focal person to handle any maintenance, facility management, and run office errands
Handles walk-in clients and customers as well as organize and schedule appointments and client meetings

Direct supervisor: Director of Finance and operations
Department: Finance And operations
Job Grade:  Mid-level (2-5 years of experience)

Job Requirements

Qualifications:

2-5 years of experience as an Office manager, administrative and operations assistant or finance assistant in a fast-paced environment
A minimum of a BA Degree in Business Administration, Accounting, finance, or any other fields
Excellent communication and customer handling with great interpersonal skills
Proficiency in Microsoft office packages (Excel, Word, PowerPoint, Outlook, etc. ) and experience in Peachtree is a plus
Excellent organization and time management skills with the ability to multi-task
Ability to work under pressure independently as well as part of a team

We are an equal-opportunity employer and strongly encourage women to apply for this position and are committed to creating a workplace that is inclusive and supportive of all employees.
If you are a passionate professional with the relevant experience in Administration and Finance, please submit your resume and cover letter for consideration at info@aceadvisors.org  with the e-mail subject line ‘Application to Administration and Finance Assistant Position’.