Job Description
Samaritan’s Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan’s Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine. Samaritan’s Purse is privileged to be part of the humanitarian effort in Ethiopia and legally registered as foreign charity to work in Ethiopia since October 08, 2018.
THE APPLICANT MUST BE ABLE TO START WORK WITHIN A MAXIMUM OF TWO WEEKS AFTER JOB OFFER.
Job Summary
Warehouse and Inventory Officer is responsible to support the Senior Logistics Coordinator with conducting timely and compliant warehouse operations, including: receiving, handling, recording, warehousing, issuing, updating stock balance, tagging new fixed asset, registering, tracking, disposing and conducting the regular inventory and fixed asset count twice a year and prepare report for concerned stakeholders regularly.
Major Responsibilities
Receive, verify, register and store goods in dedicated storage/warehouse location in line with item required storage conditions by following standard warehousing procedure for the appropriate storage condition for all goods, including temperature and humidity control, and isolation of dangerous goods and goods not fit for end use (i.e. damaged/expired goods)
Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on goods movements in line with the organizational requirements and item Quality Control when tasked.
Maintaining accurate and up to date stock records by item and project for all transactions and performing stock counting during each tasked warehouse transaction supported with prompt and accurate transactions recording.
Ensuring warehouse is well-maintained, cleaned, disinfected, dry, well-organized and arranged in category
Contributing to the safety and security of warehouse operations, facilities and goods storage.
Contributing to the maintenance of relevant handling of equipment and notifying supervisor of need for additional packing materials, cleaning materials, and protective equipment and supplies, etc.
Stacking and organizing stocks properly and optimizing use of warehouse indoor/outdoor space.
Packing shipments with appropriate packing to reduce risk of damage during transportation.
Reporting of any losses or damages of goods to Logistics manager/Coordinator and where tasked process stock adjustments in stock documentations and report.
Preparing release of goods in line with approved Goods Issue Orders (GIOs) and Preparing appropriate documentation to escort shipment (Waybill, etc.).
Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
Perform daily inspections and prepare reports on the quantity and quality of the goods received/dispatched and handled, detect promptly and analyze reasons for stock discrepancies/damages, investigate the missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
Implement appropriate measures to safeguard assets and resources of the organization, to ensure real-time tracking and quality control using standard preventive measures in line with established procedures and authorization received from the supervisor.
Monitor the condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage
He/she is responsible for preparing the reports on adjustments done to inventories that may be damaged, spoilt, etc., and coordinates the purchasing, inventory and warehousing functions.
He/she finds out sources of supply and is responsible for obtaining quotes from the suppliers as well as receiving materials/goods from the vendors warehouse as per the order.
To maintain record of receipts as well as issuance of items, including all the source documents for the transaction that are going out of the warehouse so as to ensure accuracy and completeness
To supervise the offloading process, the subsequent arrangement of goods, material, etc., and consignment so that it can be accessed and identified easily and prepare payments for loading and offloading for daily laborers.
To ensure the correct and timely valuation of the inventory and to be involved in directing and managing procedures related to offloading, packing and unpacking.
Train and Supervise the field office warehouses and ensure all the warehouse processes are similar and uniform across the warehouses.
Handle Other activities related to warehouse operational activities assigned by Senior Logistics Coordinator and Procurement Manager
Job Requirements
Competency and Preferred Skills
Proven track record within warehousing and stock management and Good knowledge of the warehousing, purchasing and regulations of international organization and donors.
Detail oriented in goods handling and proven ability to use different recording and tracking tools.
Good organizational, inter-personal, innovative and problem-solving skills.
Proficiency with MS Word and Excel and other use of database and tracking tools (minimum requirement).
Very good report writing and communication skills and able to produce reports in English
Evidence of the practice of a high level of trustworthiness and confidentiality
Language
Fluency in English and Amharic
Qualifications:
University degree from recognized university in related field (business management, Accounting, and supply chain management, Marketing)
Experience
At least 3 years of professional experience in logistics and/or warehousing, accounting and purchasing or record keeping. At least one-year practical experience in warehouse, record keeping and inventory control.
INGO experience is an advantage
Additional Expectations:
Properly tracked Purchase history, receipts, prices, vendors and projects
Properly maintained and up to date Supplier Data base by category
Ensure all the new asset purchases are timely transferred to Logs and registered in Serenic
Prepare regular asset disposal report and ensure their disposition physically from the system
REASONING ABILITY
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral diagram, or schedule form.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to stand; walk and run; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
· The noise level in the work environment is usually moderate but can be exposed to loud noises around the maintenance and construction workshops.
· May travel in country with exposure to communicable diseases, hot and humid weather conditions.
· Work in a security context that is fluid
SAFEGUARDING COMMITMENT
The employee is required to carry out his/her duties in accordance with Samaritan’s Purse Safeguarding policy and Code of conduct.
Employee should remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills, which will enable him/her to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct his/herself in a manner consistent with the Safeguarding Policy
All interested candidates are encouraged to apply for the position advertised by submitting their CV/Resume (maximum of 2 pages) and application letter (one Page only) no later than April 12, 2023 to hrspe@samaritan.org. Please write the position title you are applying for in the email subject line, “Warehouse and Inventory Officer”
Only candidates that are short-listed will be contacted.
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